Job Opportunities

 

Horticulturist at Mount Auburn Cemetery

Organization:

Mount Auburn Cemetery comprises 175 acres and is situated in Watertown and Cambridge near Boston, Massachusetts. Founded in 1831, and now visited by over 200,000 people each year, Mount Auburn is a National Historic Landmark, recognized as the first “rural cemetery” and the inspiration for the American Parks Movement during the 19th century. As an active cemetery, Mount Auburn inspires all who visit, comforts the bereaved, and commemorates the dead in a landscape of exceptional beauty. As an accredited arboretum, Mount Auburn features 5,000 trees and more than 20,000 plants overall.

Role and Responsibilities:

The Horticulture Department at Mount Auburn Cemetery is seeking an enthusiastic individual to fill the position of Horticulturist. Reporting to the Director of Horticulture, the individual will oversees a horticultural zone of Mount Auburn and responsible for day-to-day, week-to-week and month-to-month landscape maintenance including weeding, mulching, watering, pruning, bed preparation, planting, edging, watering, fertilizing, picking up branches, record keeping, maintenance and removal of lot plantings, new sales areas and other corporation plantings all contained on Mount Auburn property and the surrounding perimeter area as appropriate. Coordinates and develops the use of volunteers for various gardening tasks in coordination with the Director of Horticulture and Volunteer Coordinator.

For more information visit https://mountauburn.org/category/jobs/

 

Cemetery Maintenance Crafts Worker/Special MEO, City of Cambridge Department of Public Works

Under the supervision of the Working Supervisor, performs journey worker level masonry skills in putting in cement foundations for monuments. Digs graves as the primary function of this position.  Operates pick-up trucks, dump trucks, rubbish compactor trucks, small tractors, bulldozers, rollers, or other vehicles with a rated capacity of 26,001 pounds or over; panel trucks, passenger automobiles, sidewalk plows and sweepers, snow loaders, leaf loaders, snow fighters, sidewalk rollers, and road flashers.  Operates hoisting equipment where a special license from the Massachusetts Department of Public Safety is required. Greases, oils, cleans, and performs other minor preventive maintenance on equipment including some servicing on the job for certain special equipment. Minimum of two years of related experience.  Must possess a current and valid Commercial Driver’s License Classification B and a 2B Hoisting Engineer License. $27.22 – $31.84/hour (7/1/22 additional 1.5% pay increase). To apply, complete a labor service application form (click on link) available from and returned to the Personnel Department, Room 309, City Hall, 795 Mass Avenue, Cambridge, MA 02139 or submit via email to employment@cambridgema.gov.

Review of resumes is ongoing. We are an AA/EEO Employer.

For a complete job description, visit link below:
https://www2.cambridgema.gov/viewjoblisting.cfm?Job_ID=2855

 

Business Agent / Superintendent

Employer: Boston Catholic Cemetery Association (BCCA)

Location : Roslindale, MA

We are searching for a candidate to replace our current Business Agent/Superintendent who will be retiring.

Job Description :

The Business Agent/Superintendent is responsible for the general care and maintenance of the four cemeteries (St. Mary’s, Mt. Benedict, New Calvary & Mt. Calvary) and the administration building. They are also responsible for all workers employed by the association. With the approval from the Board of Directors, the Business Agent/Superintendent will be responsible for hiring all employees under their supervision. They shall also have the authority to make purchases for the Administration Building and Cemeteries in accordance with the By-laws. Additional job responsibilities are included and will be explained as part of the interview process.

Required Knowledge/Skills, Education and Experience

  • 5-10 years’ experience in customer service environment
  • 5-10 years’ experience in the maintenance/operation of Cemeteries
  • 3-5 years experience in a supervisor role
  • Experience scheduling equipment maintenance/repairs
  • Must be able to effectively communicate with all staff members, families, and funeral directors
  • Experience with QuickBooks, MS Office and online social media
  • Ability to stand/walk/kneel or bend for long periods of time
  • Ability to work outdoors in all seasons
  • Ability to access all areas of the cemetery grounds and buildings
  • Driver’s license required
  • May be required to work or be on-call off hours or weekend

Preferred Experience:

  • Previous experience working in a union environment

Benefits/Compensation:

Benefits include:

    • Health & Dental Insurance
    • Vacation Time
    • Sick Days
    • Paid Holidays
    • Long-term disability
    • Life Insurance

Compensation:

  • Salary shall be commensurate with experience

To apply for this position please forward your resume and a cover letter including salary requirements to.

The Boston Catholic Cemetery Association
366 Cummins Highway
Roslindale, MA 02131
ATTN: Agent Search

People & Culture Manager at Mount Auburn Cemetery

ORGANIZATION:
Mount Auburn Cemetery comprises 175 acres and is situated in Watertown and Cambridge near Boston, Massachusetts. Founded in 1831, and now visited by over 200,000 people each year, Mount Auburn is a National Historic Landmark, recognized as the first “rural cemetery” and the inspiration for the American Parks Movement during the 19th century. As an active cemetery, Mount Auburn inspires all who visit, comforts the bereaved, and commemorates the dead in a landscape of exceptional beauty. As an accredited arboretum, Mount Auburn features 5,000 trees and more than 20,000 plants overall.

POSITION SUMMARY:
Reporting to the Vice President of People & Culture (VPPC) assist in building a comprehensive and supportive function. The People & Culture Manager performs a wide range of People & Culture problem solving, employee supportive administration tasks.  Process bi-weekly payroll nd time off transactions in a timely and accurate fashion.  Administrators a full range of employee benefits programs.  Performs a range of assignments as directed by the VPPC.

DUTIES AND Responsibilities:
Support organizational hiring efforts: prepare and place job advertisements, research alternate recruiting sources, review, maintain, screen and evaluate applicants, conduct pre-employment screening processes through the final offer.

  • Process bi-weekly payroll and time off transactions in a timely and accurate fashion. Monitor absenteeism and reports.
  • Process efficiently and accurately all Human Resources paperwork such as new hire documentation, payroll changes, insurance billing and changes, workers’ compensation and disability claims
  • Maintain personnel records. Serve as secretary/liaison for employee issues with state and/or federal agencies involving housing and welfare issues.
  • Manage and maintain all employee benefit programs within deadlines. Coordinate annual open enrollment periods (during second and fourth quarters annually) and annual flu clinic.  Assist VPPC with plan reviews and communicating changes to employees.  Arrange for on-site employee presentations as needed.  Process and review monthly billings from insurance carriers.
  • Notify third party administrators for COBRA notices and insurance carriers of terminations. Work with TPA on pending unemployment claims, act as representative for the Cemetery at unemployment hearings and appeals.
  • Track COBRA enrollments and premium payments
  • Work with TPA and insurance carrier when needed on the administration of the HRA (health reimbursement arrangement) and 125 Cafeteria programs (flexible spending, dependent care and commuter transit accounts)
  • Assist with writing company handbook and updating company policies and job descriptions as needed
  • Assist in the annual audits of the Cemetery and Retirement Plans
  • Provide on-going support to the VPPC as requested or needed including training programs.
  • Review and report all workers’ compensation cases to insurance carrier
  • Provide on-going support to the Safety Committee Director, chair and committee. Report safety incidents to insurance carrier.  Serve as liaison between the safety committee, insurance carrier and risk management program administrator.
  • Act as representative for the Cemetery at Division of Industrial Accidents hearings. Work with safety chair, insurance carrier, insurance broker and risk management administrator on open workers’ compensation cases.

REQUIREMENTS & PHYSICAL DEMANDS:

  • College degree with 3-5 years of experience in a Human Resources role
  • Knowledge of federal and state employment laws and regulations as well as knowledge and understanding of insurance regulations, plan designs and third-party record keeping/administration
  • Bi-lingual ability English/ Spanish required
  • Strong computer and typing skills required, specifically, experience with Microsoft Office, including Access, Excel, Word and Outlook, required. Experience with automated payroll system such as ADP (Workforce Now, PCPW®, PayeXpert® ,EzLabor Management® and HRB®) preferred.
  • Collaborative working skills and ability to communicate successfully with employees at all levels
  • Must have excellent organizational skills and the ability to handle multiple tasks efficiently
  • Must be a self-starter with strong initiative and the ability to work independently
  • Must be patient, energetic, creative and flexible as work demands
  • Ability to handle multiple tasks quickly and efficiently
  • Must be detail oriented
  • Must be able to move within a normal office environment, accessing all records and equipment with ease
  • Must be able to move between desk, front counter all files and walk up and down stairs
  • Ability to maintain composure and professional outlook when under job-related pressure
  • Must have a valid driver’s license

 HOURS of WORK: Normally from 8:30 AM to 4:30 PM on Monday to Friday with some flexibility.  Working on-site is required.

How to Apply:Please send a cover letter stating your career goals and objectives with a current resume, as Microsoft Word documents, and include “People & Culture Manager” in the subject area, to: jobs@mountauburn.org 
Or by mail to:
Human Resources
Mount Auburn Cemetery
580 Mount Auburn Street
Cambridge, MA 02138

Applications will be accepted until the position is filled. No telephone calls please.

Mount Auburn Cemetery is an equal opportunity employer.

Grants and Communications Manager at Mount Auburn Cemetery

 Organization: 

Mount Auburn Cemetery comprises 175 acres and is situated in Watertown and Cambridge near Boston, Massachusetts. Founded in 1831, and now visited by over 200,000 people each year, Mount Auburn is a National Historic Landmark, recognized as the first “rural cemetery” and the inspiration for the American Parks Movement during the 19th century. As an active cemetery, Mount Auburn inspires all who visit, comforts the bereaved, and commemorates the dead in a landscape of exceptional beauty. As an accredited arboretum, Mount Auburn features 5,000 trees and more than 20,000 plants overall.

Role and Responsibilities:

Grants and Communications Manager supports the Department of Institutional Advancement (IA) as the lead content creator for grants, fundraising proposals, donor stewardship, and general donor and constituent communications. Manages all grant activities including writing, research, reporting, and stewardship. Serves as the lead author, graphic designer, and editor for IA communications, both electronic and print.

Grants

  • Manage all grant activities, including research, writing, and interim and final reports
  • Serve as liaison with Cemetery leadership to maintain knowledge of their program goals and objectives, and coordinate work with them on grant proposals
  • Serve as point of contact for outside departments to submit new fundraising priorities for approval by Vice President of Institutional Advancement and President & CEO in conjunction with grant application opportunities
  • Work with outside departments in development of grant budgets that reflect the needs of programs
  • Maintain and organize grant files with support from Advancement Associate
  • Research potential new grant funders with support from Advancement Associate

Communications

  • Propose and execute donor communications and stewardship, including updates via Sweet Auburn and e-news articles on specific initiatives, as well as print and electronic communications for members and donors
  • Collaborate with outside departments to acquire information needed for specific topics
  • Create and manage fundraising e-communications in conjunction with appeal timelines
  • Work with Vice President of Institutional Advancement and Cemetery leadership on the articulation of institutional priorities, both for grant proposals and presenting to individual donors
  • Draft major gift proposals
  • Lead editor for all written materials produced by the Office of Institutional Advancement
  • Draft stewardship reports – both personalized ones for individual major donors, and general stewardship report mailings on multi-year projects
  • Graphic designer for fundraising materials to accompany proposals and appeals
    Qualifications and physical demands include but are not limited to: 
  • A bachelor’s degree or equivalent is required. A minimum of 3-4 years’ experience in a development office and an understanding of grants and individual giving.
  • Demonstrated excellent communication skills, in writing, in person, via telephone or other computer or other electronic media.
  • Dependable, punctual, and articulate.
  • Demonstrated ability to be flexible and creative as work demands change.
  • Demonstrated ability to maintain a professional demeanor
  • Demonstrated ability to participate creatively and cooperatively as a team member in the decision-making process required
  • Demonstrated experience with and acceptance of change
  • Intellectual ability to understand and articulate the Cemetery’s role in history and its relevance to contemporary life
  • Ability to be flexible and creative as work demands change
  • Aptitude for detail and accuracy
  • Ability to maintain strict confidentiality and sensitive information
  • Support the mission and strategic direction of the Cemetery
  • Research and analytical skills to determine needs and present data to key decision-makers
  • Must be able to work evenings and/or weekends for fundraising events as needed.
  • Must have a valid driver’s license
  • Must be able to access all areas of the Cemetery, including the Chapels, Greenhouse, Administration Building, and the cemetery grounds including traversing stairs, inclines, declines, and uneven terrain in all weather conditions
  • Must be able to lift to 20 pounds
  • Must be able to operate standard office equipment such as computers and mouse, telephones, photocopiers, fax machines, scanners. Must be able to access file cabinets and interior vaults.
  • Must be able, using equipment as necessary, to reach low and high shelves containing files and supplies at any location. Must be able to operate photocopying equipment, including lifting, loading, and carrying stacks of paper.
  • Must be able to move within a normal office environment, accessing all records and equipment with ease
  • Must be able to operate company vehicles (cars, vans, trucks, and all-terrain work

 Hours of Work:  9:00 AM to 5:00 PM from Monday to Friday. Occasionally may be required to work weekends and evenings as needed.

 How to Apply:  Please send a cover letter stating your career goals and objectives with a current resume, as Microsoft Word documents, and include “Grants and Communications Manager” in the subject area, to: jobs@mountauburn.org

Or by mail to:
Human Resources
Mount Auburn Cemetery
580 Mount Auburn St.
Cambridge, MA   02138
Applications will be accepted until the position is filled. No telephone calls please.
Mount Auburn Cemetery is an equal opportunity employer.

MOUNT AUBURN CEMETERY

JOB DESCRIPTION

POSITION TITLE:                      Sales Coordinator
CATEGORY:                              Regular Full-Time, Monday-Friday
STATUS:                                     Nonexempt
REPORTS TO:                              Cemetery Services Office Manager

POSITION SUMMARY:

The Coordinator is responsible for delivering exceptional service while supporting the needs of families, customers, clients, and the Cemetery Services Department. They support the daily functions and operations of the Cemetery Services Department and provide attentive and helpful service to all who enter the Administration Building, regardless of the reason for their visit. Specifically, the Coordinator supports Cemetery sales and the Sales Manager as the primary liaison between prospective clients and the Sales Manager. They provide daily operational support to the Sales Manager and the sales program by scheduling and confirming sales appointments, answering phone calls, maintaining relevant and timely communications with all sales clients by email, letter, or phone and updating CRM records with those communications, taking and processing payments, and other sales associated paperwork or functions including sales tours and meetings with prospective clients as needed. The Coordinator displays compassion, sensitivity, and good business ethics. They ensure seamless, collaborative service by communicating and coordinating efforts within the Cemetery Services group and all other applicable departments. 

DUTIES AND RESPONSIBILITIES:

  • Serves as the first response to those requesting sales information or services. Provides accurate information pertaining to sales inquiry as requested.
  • Utilizes critical thinking skills to resolve guest or client concerns regarding Cemetery sales.
  • Utilizes CRM system to track communications, maintain client contacts and lists, and input data.
  • Assists in maintaining sales inventory binders and inscription plans, and keeps own knowledge of available inventory up to date.
  • Answers and directs phone calls within the cemetery services department.
  • Monitors Sales email inbox, responds to inquiries or refers to Sales Manager if needed.
  • Organizes and schedules sales appointments and meetings.
  • Assists in the preparation of regularly scheduled sales reports.
  • Prepares and monitors sales invoices.
  • Processes and tracks payments.
  • Generates deeds for new sales and provides copy of deeds and sales agreements when requested.
  • Maintains supplies of sales related material and inventory.
  • Prepares material for sale folders and after-care packages.
  • Work collaboratively with Sales Manager to further develop ways of commemoration.
  • Revitalize current Urn Program with sourcing and cataloging select urns to offer to clients during an immediate need sale or with a cremation or burial service.
  • Meet and tour with families interested in purchasing burial space as needed.
  • Utilizes and maintains computer and manual filing systems.
  • Attends sales department meetings and records and archives meeting minutes.
  • Carries out administrative duties such as filing, typing, copying, scanning, binding, etc.
  • Works collaboratively with all members of Cemetery Services team to ensure excellent and seamless service to all cemetery guests and clients.
  • Participates in personal professional development and department trainings to stay up to date on industry best practices, cemetery law, and company policies.
  • Demonstrates department customer service expectations and values.
  • Provides office coverage for front office on weekends as needed.
  • Answers general phone inquiries and accurately re-directs phone calls to correct department.
  • Effectively communicates and outlines Cemetery policies and procedures to clients.
  • Work with funeral directors to collect required paperwork for burials and cremation services. Retrieves and presents cremated remains to funeral directors or families.
  • Enter interment and chapel activity into the CRM system and appropriate calendars. Regularly monitors for accuracy.
  • As needed, assists with special meetings, conferences, and public programs. Fulfills special projects for the Vice President of Cemetery & Visitor Services, Director of Cemetery Services, or the Customer Service Supervisor as requested.
  • May be required to perform other duties as requested by supervisor.

Maintains their hours worked and time off requests for payroll using an automated timekeeping system (ADP Workforce Now).

As with all Cemetery staff, assist with any cemetery business including special meetings, conferences, Friends events and public programs as needed.

Demonstrate responsible stewardship for the environment when planning and implementing all duties incorporated in job description.

REQUIRED QUALIFICATIONS:

  • 3 years of professional or administrative experience ideally in sales, customer service, or human services
  • Associates Degree or higher preferred
  • Excellent communication skills by telephone, e-mail, and in person with clients, visitors, co-workers, Trustees, and management
  • Ability to maintain composure, decorum and professional outlook when under job-related pressure and with working with grieving individuals
  • Patient, energetic, creative and flexible as work demands
  • Strong computer and typing skills required, specifically, experience with Microsoft Office, including Access, Excel, Word, and Outlook, and the ability to learn and work within a complex CRM
  • Collaborative working skills and ability to communicate successfully with employees at all levels.
  • Excellent organizational skills and the ability to handle multiple tasks efficiently.
  • Dependable, punctual, and articulate
  • A self-starter with strong initiative and the ability to work independently
  • Professional presentation in dress, grooming and personal hygiene per the Cemetery’s dress code policy.
  • Possesses a valid driver’s license.

REQUIRED PHYSICAL DEMANDS:

  • Must be able to operate standard office equipment such as computers and mouse, telephones, photocopiers, fax machines, scanners. Must be able to access file cabinets and interior storage vaults.
  • Must be able to access most areas of the Cemetery, including the Chapels, Greenhouse, Administration Building, and the cemetery grounds including traversing stairs, inclines, declines, and uneven terrain in all weather conditions.
  • Must be able to be outdoors occasionally standing in any weather conditions when meeting visitors.
  • Must be able to drive cemetery vehicle and assist individuals getting in and out of vehicle as needed.
  • Must be able to move within a normal office environment, accessing all records and equipment with ease.
  • Position may require prolonged periods seated.
  • Must be able to move between desk, front counter, and all files.
  • Must be able to walk up and down stairs.
  • Must be able, using a stool as necessary, to reach high shelves containing files and supplies at any location within the office, including the vaults.
  • Must be able to do some light lifting in conjunction with office duties, up to 20 pounds

All employees of Mount Auburn Cemetery are “at will’ employees and must adhere to Mount Auburn’s “Business Ethics and Conduct.”

Mount Auburn Cemetery is an equal-opportunity employer.  It does not discriminate in employment opportunities on the basis of race, color, ancestry, religion, gender, national origin, age, pregnancy, citizenship status, physical or mental ability, military status, sexual orientation or any other characteristic protected by law.

Client Relations Manager at Mount Auburn Cemetery

ORGANIZATION:

Mount Auburn Cemetery comprises 175 acres and is situated in Watertown and Cambridge near Boston, Massachusetts. Founded in 1831, and now visited by over 200,000 people each year, Mount Auburn is a National Historic Landmark, recognized as the first “rural cemetery” and the inspiration for the American Parks Movement during the 19th century. As an active cemetery, Mount Auburn inspires all who visit, comforts the bereaved, and commemorates the dead in a landscape of exceptional beauty. As an accredited arboretum, Mount Auburn features 5,000 trees and more than 20,000 plants overall.

POSITION SUMMARY:

The Client Relations Manager is responsible for delivering exceptional service while supporting the needs of families, customers, clients, and the Cemetery Services Department. The Manager oversees the fulfillment of the Cemetery’s legal and contractual obligations by managing Mount Auburn’s perpetual and annual care programs and its memorial setting and memorial inscription services. The Manager is responsible for communications with lot-connected families and efforts to maintain active representation for all applicable family lots. The Manager works closely with the Horticulture & Landscape Department along with the Cemetery Operations Department to create proposals and contracts for planting and monument care. The Manager will have working knowledge of the Cemetery landscape, its plantings, and its monument regulations to conduct site visits with clients. The Manager provides attentive and helpful service to all clients and is the main point of contact for those clients associated with significant lots. The Manager displays compassion, sensitivity, and good business ethics in all interactions with clients and visitors.

DUTIES & RESPONSIBILITIES:

  • Manages all business processes associated with the administration of family lots and individual graves.
  • Manages the administration of all Cemetery lost and graves. Works with families to facilitate the appointment of new lot representatives and assists with the transfer of lot/grave ownership at the request of clients.
  • Manages activities associated with the setting of all new private memorials, working with families, outside contractors, and Cemetery Operations staff at all stages of the process.
  • Manages activities associated with the addition of new inscriptions on both private and Cemetery-owned monuments. Works with families, internal staff, and outside contractors to manage all stages of the process.
  • Manages the activities associated with Mount Auburn’s Annual (AC) and Perpetual (PC) Horticulture Care programs; works with families, external vendors, and Mount Auburn’s Horticulture staff to manage all stages of the process.
  • Manages the activities associated with the care of privately-owned monuments and lot features; works with families and Mount Auburn’s preservation staff to manage all stages of the process.
  • Creates and maintains documentation for all lot and grave care workflows. Trains new and existing staff on all lot and grave care procedures.
  • Serves as the main point of contact between the Cemetery and all proprietors, owners, and representatives on matters related to private lots.
  • Works closely with Institutional Advancement and President’s Office to fulfill lot care requests generated through their communications with members of Mount Auburn’s community.
  • Meets with families to facilitate questions about lot management and care and provides guidance regarding future burials and/or lot capacity, specifications for new monuments, and regulations for new lot plantings.
  • Consults with families and generates proposals for horticulture services, detailing proposed plant material and design, estimated installation costs, and costs for long-term care.
  • Generates a variety of legal contracts such as the transfer of deeded burial space between owners or the guarantee of perpetual care of private lots.
  • Prepares quarterly reports of proposed lot representatives for approval by Board of Trustees.
  • Notifies lot representatives and proprietors of Annual Meeting. Oversees meeting RSVPs and manages voting by proxy for all eligible clients.
  • Manages client mailings (physical and electronic) about horticultural care opportunities and general Cemetery information.
  • Monitors and uses the Cemetery mapping system verifying location accuracy of burials, monument installations, and other Cemetery Services related mapping.
  • Maintains working knowledge of Mount Auburn’s Rules & Regulations, the Cemetery’s established business practices and internal workflows, and Massachusetts cemetery law.
  • Effectively interprets Cemetery procedures and state regulations in all client communications.
  • Manages, protects, and archives all client information, including information of a personal and sensitive nature, utilizing CRM system and in accordance with department protocol
  • Assists Director of Cemetery Services with production of business analytics and routine operations reports.
  • Demonstrates department customer service expectations and values.
  • Provides supervision and support to all Cemetery Services team members to ensure excellent and seamless service to Cemetery guests and clients.
  • Collaborates with Office Manager to provide adequate staffing needs for front office.
  • As necessary, answers basic phone calls concerning lots or graves or other requests from families, visitors, or clients.
  • Fulfills special projects for the Vice President of Cemetery & Visitor Services, Director of Cemetery Services, and Director of Cemetery Operations as requested.
  • Works some weekends and holiday dates as needed, especially during peak season. 

REQUIREMENTS & PHYSICAL DEMANDS:

  • Bachelor’s Degree in a related field or equivalent experience required.
  • 5+ years of account or project management experience.
  • Proficiency in landscape design or experience working in a related field.
  • Familiarity with temperate plants able to grow in the northeastern United States preferred.
  • A friendly, outgoing, helpful personality with a desire to serve others at a time of emotional distress or need.
  • Ability to maintain composure, decorum, and professional outlook when under job-related pressure.
  • Ability to communicate well both verbally and in writing with co-workers, Trustees, lot owners or representatives, and visitors.
  • Strong computer and typing skills required. Specifically, Microsoft Office Excel, Word, and Outlook. Experience with relational databases preferred.
  • Collaborative working skills and ability to communicate successfully with employees at all levels.
  • Must have excellent organizational and leadership skills with the ability to handle multiple tasks quickly and efficiently.
  • Must be a self-starter with strong initiative and the ability to work independently.
  • Utilizes critical thinking skills to resolve customer concerns regarding lot administration and the Cemetery’s legal and contractual obligations with families.
  • Must have a valid driver’s license.
  • Must be able to operate standard office equipment such as computers and mouse, telephones, photocopiers, fax machines, scanners. Must be able to access file cabinets and interior vaults.
  • Must be able to access most areas of the Cemetery, including the Chapels, Greenhouse, Administration Building, and the cemetery grounds including traversing stairs, inclines, declines, and uneven terrain in all weather conditions.
  • Must be able to be outdoors occasionally in any weather conditions when meeting with families and clients.
  • Must be able to operate company vehicles (cars and/or vans).
  • Must be able to do some light lifting in conjunction with office duties, up to 20 pounds.

HOURS of WORK:

Normally from 8:30 AM to 4:30 PM on Sunday to Thursday.  Must be flexible and able to work evenings and Sundays as public events dictate.   

How to Apply:

Please send a cover letter stating your career goals and objectives with a current resume, as Microsoft Word documents, and include “Client Relations Manager” in the subject area, to: jobs@mountauburn.org

Or by mail to: Human Resources:

                                Mount Auburn Cemetery
                               580 Mount Auburn Street
                                Cambridge, MA 02138        

 

Applications will be accepted until the position is filled. No telephone calls please.

Mount Auburn Cemetery is an equal opportunity employer.

Director of Finance, Treasurer Newton Cemetery & Arboretum

Newton Cemetery & Arboretum is seeking an experienced professional to join the team. A private, non-profit organization established in 1855 during the garden cemetery movement, Newton Cemetery is still an active cemetery serving the burial needs of families of all faiths throughout the Greater Boston area. The beautiful, well-maintained grounds are open to the public every day and offer a tranquil, park-like setting with numerous burial options throughout the landscape.

Job Summary
The Director of Finance is the chief financial officer of Newton Cemetery, reporting to the President and acting as the primary liaison to the Finance Committee of the Board of Trustees. The Director works with the President and the Committee Chair to schedule meetings, set agendas, and carry out the Committee’s decisions with the Newton Cemetery’s investment manager. The Director also works closely with upper management and department heads to establish and monitor the annual operating and capital budgets.
The Director of Finance ensures the efficient and effective performance of the financial and human resource functions of Newton Cemetery. Duties include preparing monthly and annual financial statements, completing bi-weekly payroll, and overseeing accounts payable and receivable.
The Director of Finance manages Human Resources and is responsible for the creation and implementation of HR policies, benefits, retirement plans, personnel policies and procedures, ensuring that the plans and policies comply with applicable laws and that plan information is communicated appropriately to all employees.
The successful candidate for this position will be a hands-on manager with the ability to work independently while also effectively communicating with other departments and all staff.

Responsibilities
• Manage cash flow, forecasting and reporting, coordinating with the management team and the Finance/Audit Committee.
• Maintain effective internal controls of the accounting function to assure safeguarding of assets and reliability of financial statements.
• Ensure documentation of related operating procedures and a procedural manual for the position is in place and up to date.
• Prepare clear, accurate monthly and annual financial reports and filings for Newton Cemetery and Friends of Newton Cemetery.
• Oversee Accounts Payable and Receivable functions.
• Input General Ledger adjustments.
• Lead preparations for the annual financial audit of Newton Cemetery and Friends of Newton Cemetery.
• Manage and operate all aspects of the payroll function.
• Review and authorize the production of annual Forms 990 and 990T and other required local, state, and federal filings.
• Monitor endowment activity and coordinate transfers.
• Collaborate with managers to identify the appropriate back up personnel for each essential process; ensure thorough documentation of individual tasks and manage cross training, job sharing, or job rotation with personnel that may need to serve as back up for the Director of Finance.
• Coordinate the annual budget process with all levels of management.
• Negotiate, authorize, and manage all insurance policies.
• Represent HR as a member of the Safety Committee.
• Oversee the management of all leases, contracts, and other financial commitments.
• Negotiate and manage all employee benefit plans and annual renewals, including timely contributions for 401(k) plan.
• Maintain employee personnel files and records.
• Prepare enrollments of benefit plans for new hires.
• Ensure compliance with IRS, COBRA, ERISA, and DOL requirements.
• Organize Unrestricted, Temporarily Restricted, and Permanently Restricted Funds
• Other duties as required.

Skills
• Act as a role model consistent with Newton Cemetery’s goals and objectives; maintain a positive, professional, and motivating demeanor.
• Ability to communicate clearly and provide leadership to perform duties in a prompt, accurate, and thorough manner.
• Superb analytic, organization, and problem-solving skills.
• Familiarity with Unrestricted, Temporarily Restricted, and Permanently Restricted Funds.
• A multitasker with the ability to wear many hats.
Qualifications and Experience
• BA/BS degree in accounting or related field.
• Masters/MBA/CPA preferred.
• 8-10 years of experience in accounting/finance and senior management.
• Experience with Sage 300 (or similar), Microsoft Office, ADP Payroll System.
• Experience managing staff.

The Director of Finance is a full-time, exempt position. Work hours are Monday through Friday, 8am-4:30pm with some flexibility. Salary is commensurate with experience. Newton Cemetery offers a comprehensive benefits package including medical and dental insurance, retirement plan, life/LTD insurance, and paid leave.

How to Apply
Please email a cover letter and resume to mab@newcemcorp.org with subject line “Director of Finance Application.” All materials should include applicant’s last name in the file name.
Newton Cemetery is an equal opportunity employer.
https://www.newcemcorp.org/open-position-director-finance-and-treasurer